In order to better serve the arts community, the Orange County Arts Commission (OCAC) has made significant changes to our grants process that we want you to be aware of. The purpose of these changes is to make our grants application process easier more efficient, encouraging a broad and diverse pool of applicants. The changes taking effect with the upcoming grant cycle include the following:
- The OCAC will host one annual grant cycle in the spring, instead of two cycles in the spring and fall cycle. The 2017 Grassroots Grant cycle will open April 3 and close June 2. Awardees will be notified by August 1. Projects must take place during the 2017-18 fiscal year (July 1, 2017 through June 30, 2018). This will be the only opportunity to apply for Grassroots Grants until spring of 2018.
- We are transitioning from five to two grant categories:
- Grassroots Arts Program Grants: Funded by the NC Arts Council (NCAC) and Orange County, these grants fund arts programs, projects, and services through area nonprofits, schools, and municipal organizations.
- Artist Project Grant Applications: Funded by Orange County, these grants fund individual artist projects that positively benefit the greater community.
- We will remove the current grant request limits and offer a suggested range of $500-$3,000 per application.
- We will continue to help you submit a competitive application, as long as you submit your grant early enough for it to be reviewed. Incomplete applications will not be accepted and will be removed from the applicant pool.
- The OCAC will closely follow the NCAC Priorities of Funding guidelines in selecting funded applications (these funding priorities are explained in the application packet).
To further explain these changes, as well as provide tips regarding the application process, the OCAC will host two grant training sessions to assist you:
- Chapel Hill Training Session: Tuesday, April 18 at 6pm at Chapel Hill Public Library, Meeting Room C. (100 Library Drive, Chapel Hill, NC 27514)
- Hillsborough Training Session: Wednesday, April 19 at 6pm at Link Government Services Building Conference Room (200 S. Cameron Street, Hillsborough, NC 27278)
The OCAC looks forward to helping you develop programs, projects or services to promote the cultural arts in Orange County. Please download the application form at the bottom of this page, which features F.A.Q.’s to help you with this process. Please feel free to contact email@example.com or at 919-245-2335 if you have any questions.
GUIDELINES FOR GRASSROOTS ARTS PROGRAM APPLICANTS
Since 1977, the N. C. Arts Council’s Grassroots Arts Program has provided North Carolina citizens access to quality arts experiences. The program distributes funds for the arts in all 100 counties of the state primarily through partnerships with local arts councils. The Orange County Arts Commission (OCAC) serves as the N. C. Arts Council’s partner in awarding subgrants to local organizations for arts programs in Orange County, as well as additional grant funds approved by the Orange County Board of County Commissioners.
ELIGIBILITY FOR APPLICATION
- All organizations must have been in operation for at least one year, and must be either a nonprofit organization or have a nonprofit sponsor to receive funds on their behalf.
- All organizations must reside or carry out projects within Orange County.
- Organizations that receive general support funds through the N.C. Arts Council are not eligible for Grassroots funds.
- Individuals are not eligible to apply for Grassroots Arts funds.
- Applications and support materials must be complete and received (not postmarked) by the due date.
APPLICATION SUBMISSION & TIMELINE
- Application forms may be downloaded from the OCAC site at http://www.artsorange.org/grants
- 2017 Timeline:
- Monday April 3: Application Period opens
- Thursday, April 6: Hillsborough Training Session- 6pm at Link Government Services Building Conference Room (200 S. Cameron Street, Hillsborough, NC 27278)
- Tuesday, April 18: Chapel Hill Training Session – 6pm at Chapel Hill Public Library, Meeting Room C. (100 Library Drive, Chapel Hill, NC 27514)
- Friday, June 2: Applications are due to the OCAC office by 5pm
- Drop off in person at Orange County Arts Commission office. Please note our new location in the Link Government Services Building: 200 S. Cameron St., Hillsborough.
- By mail: Orange County Arts Commission-P.O. Box 8181, Hillsborough, NC, 27278
- No later than Tuesday, August 1: Applicants will be notified in writing
- All projects must take place between July 1, 2017 and June 30, 2018 (this means you can apply for a project that may have already happened before you are notified).
- The suggested grant request amount is $500 – $3,000. (Recommended, but not required.)
Grassroots Arts Program funds may be used for expenditures to conduct quality arts programs, or operate an arts organization. Typical uses of Grassroots money include:
- Program expenses such as professional artists’ fees and travel, space rental, advertising, marketing and publicity, website and electronic media, scripts, costumes, sets, props, music and theater equipment rental.
- Operating expenses for qualified arts organizations not already receiving operating support from the N.C. Arts Council. These can include salaries, telephone, office supplies, printing, postage, rent, utilities, insurance and equipment rental.
- Tribal organizations that receive grassroots funds must represent state or federally recognized tribes.
- Colleges, universities and libraries may receive grants for arts programs that are community based or generate regional arts involvement. Grants may not support their internal programs, administration or operation expenses (library books, band boosters, equipment purchases).
- Grassroots funds may not be awarded to individuals.
- Grassroots funds may not be used for art supplies or equipment purchase.
- Grassroots funds may be used for student transportation to regional arts exhibits and programs on a limited basis.
- Grants may not be awarded for prizes, competitions, scholarships, tuition or financial awards.
- Religious organizations or churches may not receive Grassroots funds unless the programs are presented outside regular church services, engage the larger community and do not contain religious content.
- Grassroots funds may not be used for activities associated with a school’s internal arts programs, such as in-school student performances, the purchase of art supplies, or student arts competitions and publications.
- Municipalities (city/county government) and community organizations may receive grants for arts programs that use qualified artists to conduct programs that involve the greater community. Grants may not support internal programs, administration or operating expenses.
- Grassroots Arts Program money may not be used for the following kinds of expenditures:
- Art, music, and dance therapists
- Purchase artwork
- Capital expenditures
- Contingency funds
- Deficit reduction
- Fundraising events
- Food or beverages for hospitality or entertainment functions
- School band activities or equipment
- School choral activities
- Lobbying expenses
- Oral history and history projects
- Tuition for academic study
- Interest on loans, fines or litigation costs
All grantees are encouraged to match their grant amounts dollar for dollar. The funds must come from other public or private sources. Other N.C. Arts Council funds or state funds (i.e. public university dollars) cannot be used as a match.
Racial and Cultural Diversity Requirement
The NCAC works to provide a representative portion of grant funds for arts programming that reflects the racial and cultural diversity of the state. The OCAC is required to spend 23% of its annual county allotment for programming that reflects African American, Asian American, Latino, and Native American cultures, based on the percentage of each population in Orange County.
Applications are reviewed by the OCAC Advisory Board. The panel evaluates applications based on the NCAC Priorities for Funding (below) and the following criteria:
- Artistic quality of proposed project or programs
- Community impact of project or programs
- Multicultural aspect of the program
- Educational impact of the project
- Ability to plan and implement project
- Stability and fiscal responsibility of the organization
Panelists discuss and score the grant using an established rating system. The highest scoring applications are funded and the dollar amount granted to each applicant is determined.
North Carolina Arts Council Priorities for Funding
The first priority of the Grassroots Arts subgrant program is to provide operating or program support to qualified arts organizations including theaters, symphonies, galleries, art guilds, choral societies, dance companies, folk arts societies, writers groups and arts festivals, among others. Grassroots funds are not generally awarded to arts organizations that receive funding through the N.C. Arts Council’s General Support Program.
The second priority of the Grassroots Arts subgrant program is to support arts learning and arts in education programs conducted by qualified artists. These can be artist residencies in schools, after school summer camps or adult arts learning classes.
The third priority of Grassroots Arts subgrants is to support community organizations that provide quality art experiences for the greater community. These programs must be conducted by qualified artists.
Grantees must acknowledge the N. C. Arts Council and Orange County Arts Commission’s support of their event or projects by including their logos and funding credit lines in all print and promotional materials related to the grant. The OCAC’s website offers information and downloadable logos at www.artsorange.org.
Each grantee is required to submit a final report providing a detailed description of the funded project, participation statistics and demographics, sample marketing and program materials using the N. C. Arts Council credit line and logo, and copies of their legislative letters. The Report Forms will be sent to you by OCAC director Katie Murray and will be due by Wednesday, August 1, 2018. Organizations who have not submitted reports for prior grants are not eligible to apply.
Grantees may be required to write their state representatives to thank them for appropriating Grassroots funds. If required, the letter should provide information about how Grassroots funds were used to support your program or project, and the community impact of the event. A copy of all letters to legislators must be included in the subgrantee’s final report.
QUESTIONS & ASSISTANCE
If applicants have questions or need assistance, please contact Katie Murray at 919-245-2335 or firstname.lastname@example.org.